How to Provide or Reschedule a Street Use Job Start Notification

Instructions for Providing or Rescheduling a Street use Job Start Notification

A Job Start Notification tells Street Use Inspections staff when permitted right-of-way impacts will begin. It sets the schedule for required inspections and supports inspection planning and coordination.

This article explains:

• Key Requirements
• Scheduling Rules
• What You Need to Know About Inspections
• How to Provide a Job Start Notification
• How to Reschedule a Job Start Notification

Key Requirements

• You must submit a Job Start Notification at least two business days before work begins.
• Inspection fees apply. A penalty fee may apply if a Job Start Notification is not provided.
• For off-hours work, see Street Use Inspections.

Scheduling Rules

Scheduling Windows for Job Starts

• Non-utility permits:
  Up to 30 business days, with two business days’ notice.
• Utility permits:
  Up to six calendar months, with two business days’ notice.

Start Date Rules

• You must choose a date between the earliest Use start date and the permit expiration date. The Expiration Date displays below your record number. 
• A Job Start cannot be rescheduled if its scheduled date is in the past.
• If your date is after the last available date, schedule the furthest allowed date now and reschedule later.

Earlier Start Date & Permit Expiration Issues

• If you need a date earlier than the earliest Use start date:
  • Submit a Date Change Amendment. 
  • Once approved, return to submit your Job Start Notification.
• If you need a date after the permit expiration date, your next step depends on your permit status:
  • If the Use date is still in the future, submit a Date Change Amendment to move the work to a later date.
  • If any Use date is in the past and the Initial Inspection has not occurred, submit either:
    • a Date Change Amendment, or
    • an Extension Amendment, depending on whether the Use has started.

For amendment instructions, see:

• How Do I Change the Start Date for My Issued Street Use Permit
• How Do I Extend the Use Date for My Issued Street Use Permit

What You Need to Know About Inspections

• The Initial inspection is automatically scheduled five business days after the first Use Start Date on the issued permit.
  • When a Job Start Notification is submitted, the Initial inspection is rescheduled to match the job start date.
• If the Job Start Notification status is Waived or Completed, it can no longer be submitted.
• For Utility Major Permits, the Pre-Con Meeting must be completed or waived before the Schedule option appears.
• Once scheduled, you may reschedule up to one full business day before the Initial Inspection date.
  Example: Thursday inspection - reschedule by midnight on Tuesday.
  • If Reschedule is not available, contact your inspector for assistance. 
• See Street Use Inspections for more information.

Step-by-Step Guides

How to Provide a Job Start Notification

This section provides step-by-step instructions on scheduling the job start.

Step 1: Access the Seattle Services Portal

1. Go to the Seattle Services Portal.
2. Optionally, log in.

Step 2: Find and Open the Record

1. Locate the record that needs a Job Start Notification:
   • If you know the record number, click Search All Records on the Seattle Services Portal homepage and search for your record.
   • If you are logged in, click My Records to view a list of your records.
2. If a list displays, click the record number to open the record.

Step 3: Open the Inspections Tab

From the open record:

1. Under Record Info, click Inspections.
2. Review the pending, scheduled, and completed inspections or Job Start Notification.
   • If your Job Start Notification is available to be submitted, it displays in a pending status.
   • Most - but not all - Street Use permits require a Job Start Notification.

Step 4: Schedule the Inspection

1. Click Actions next to the Job Start Notification.
2. Select Schedule.
   • If Schedule is not available, the Job Start Notification cannot be scheduled. Contact your inspector.

Step 5: Select a Date

1. Choose an available date on the calendar (shown as a blue square).
   • See Scheduling Rules for information on dates.
2. Select the radio button next to Confirm Date.
3. Click Continue.

Step 6: Confirm the Onsite Contact

1. Review the Onsite Contact information.
2. If correct, click Continue.
3. If changes are needed:
   • Click Change Contact.
   • Select another contact on the permit, or
   • Select Name a different person and enter the first name, last name, and phone number.
4. Click Submit.
5. Click Continue.

Step 7: Review and Submit

1. Review all information provided.
   • To make corrections, click Back to return to the appropriate section.
2. Optionally, enter comments for the inspector in Include Additional Notes.
3. Click Finish to submit your request.
   • If you receive an error, review the Scheduling Rules, fix the issue, and resubmit.

Step 8: Confirmation

You will be returned to the Inspections section of your record. 

• The Job Start and Initial Inspection will now show as Scheduled for the job start date you selected.
• If you have more than five pending or scheduled inspections, use the pagination controls to view additional inspections.

How to Reschedule a Job Start

This section provides step-by-step instructions on rescheduling the job start.

Reminders:

• If you've already submitted a job start and your schedule has changed, you may reschedule it up to one full business day before the scheduled date.

  Example: If your inspection is scheduled for Thursday, you may reschedule it until midnight on Tuesday.

• A job start cannot be rescheduled if its scheduled date is in the past.

Step 1: Access the Seattle Services Portal

1. Go to the Seattle Services Portal.
2. Optionally, log in.

Step 2: Find and Open the Record

1. Locate the record that needs the job start rescheduled:
   • If you know the record number, click Search All Records on the Seattle Services Portal homepage and search for your record.
   • If you are logged in, click My Records to view a list of your records.
2. If a list displays, click the record number to open the record.

Step 3: Open the Inspections Tab

From the open record:

1. Under Record Info, click Inspections.
2. Locate the Job Start Notification.

Step 4: Select Reschedule

1. Click Actions next to the Job Start Notification.
2. Select Reschedule.
   • If the option isn’t available, the Job Start Notification can’t be rescheduled through the Seattle Services Portal. Contact your inspector with any questions.

Step 5: Choose a New Date

1. Choose an available date on the calendar (shown as a blue square).
   • See Scheduling Rules for information on dates.
2. Select the radio button next to Confirm Date.
3. Click Continue.

Step 6: Confirm the Onsite Contact

1. Review the Onsite Contact information.
2. If correct, click Continue.
3. If changes are needed:
   • Click Change Contact.
   • Select another contact on the permit, or
   • Select Name a different person and enter the first name, last name, and phone number.
4. Click Submit.
5. Click Continue.

Step 7: Review and Submit

1. Review all information provided.
   • To make corrections, click Back to return to the appropriate section.
2. Optionally, enter comments for the inspector in Include Additional Notes.
3. Click Finish to submit your request.
   • If you receive an error, review the Scheduling Rules, fix the issue, and resubmit.

Step 8: Confirmation

You will be returned to the Inspections section of your record. 

• The inspection will now show as Rescheduled, and an inspector is assigned.
• If you have more than five pending or scheduled inspections, use the pagination controls to view additional inspections.

Need Help?

Visit the Seattle Services Portal Help Center, email [e-mail], or call [phone].