How Do I Submit an Application for a Street Improvement Permit or SDOT Final Plat Permit?

This article describes how to submit an application for a Street Improvement Permit or a Final Plat Permit via the Seattle Services Portal. For our example, we have selected a Street Improvement Permit. The application process for SDOT Final Plat Permit is the same. The information requested varies slightly but the steps are the same.

Not sure what kind of SDOT permit you need? Refer to the SDOT web site for more information.

1. Login to the Seattle Services Portal.

   IMPORTANT: If you do not yet have a Seattle Services Portal Account, you must register before proceeding. The contact information you provide during registration must match the contact information we have on record for your application.

2. Click the Home tab.
   
3. Under Create New, click Permits – Street Use.
   
4. Records are grouped by type of permit. Click the triangle symbol next to each group to expand (or collapse) the list. A description is provided. For a street improvement permit, expand the Major Street Improvement group.
5. Select Street Improvement Permit (or SDOT Final Plat).
6. Click Continue Application to start the Application process.
   
7. In Step 1: Location Information, enter the address for the project. For best results, only enter the Street No. and Street Name when searching for the address. When entering a Street Name for a numbered street, such as 5^th Ave, only enter "5" in the Street Name field.
8. Click Search. The remaining address fields are auto-filled if there is a match. If there are multiple matching addresses, you are prompted to select the correct address. In the rare case where you are asked to select a parcel, select any parcel in the list.
9. Click Continue Application to proceed to Step 2.
   
10. In Step 2: Contacts, your application requires four contacts:
    • The Applicant - who is applying
    • The Owner - who owns the property, business, or asset
    • The Financially Responsible Party - who is paying for the permit
    • The Onsite Contact - who is available if we need to speak with somebody onsite.

    If the Applicant or the Financially Responsible Party is not the same as the Owner, you may be asked to upload a Letter of Authorization later in the process.

11. To add the Applicant contact information, click Select from Account to auto-populate the contact information from your Seattle Services Portal user account. If the Applicant is someone else, click Look Up to find an existing contact or click Add New to create a new Contact.
    
12. Scroll down to provide information about the remaining three required contacts. To copy details from a contact you have already added to your application, select the appropriate same as option. Or you can use Select from Account, Add New, or Look Up.
    
13. To optionally add additional contacts, such as an Authorized Agent, scroll down to the Additional Contacts section. Use Select from Account, Add New, or Look Up to add the additional contact information. Select the contact Type when prompted and click Continue.
14. Click Continue Application.
    
15. In Step 3: Project Information, provide the Project Name. This field is for your reference. This Project Name appears on your invoice, if you are billed.
16. For the Project and Location Description, enter a detailed description. The screen displays some guidance about the kind of information to provide. 
17. Click Continue Application to proceed to Step 4.
    
18. In Step 4: Related Information, optionally use this section to tell us about what else is related to your application, such as an SDCI permit, other SDOT permit, or enforcement action. 
    • Optionally, enter a Project Name.
    • Optionally, enter a Customer Reference. There are two fields you may use for your reference. Customer Reference appears on your invoice, if you are billed.
    • Optionally, enter Street and Utility Improvement Plan Number or Street and Utility Improvement Exception Reason.
    • Optionally, update the 24-Hour Contact and Restoration Party information.
    • Optionally, in Land Use Code Vesting Date, enter the date the project vested to the land use code as determined by SDCI.
    • Optionally, in SDCI Building Intake Appt Date, enter the date you submitted building permit documents to SDCI.
    • Optionally, in Method of Installation, enter method of utility installation.
    • Optionally, in Easement Detail, enter whether the project has a dedication or not and provide the final recording number.
      
19. Scroll down and click Continue Application to proceed to Step 5.
    
20. In Step 5: Attachments, a link to the list of required documents is available. Document requirements vary based on record type as well as the Use types on your application. Some documents are required at application, and some are provided later during the review process. Different documents are required for SDOT Final Plat, but the steps are the same.
21. To attach a document(s), click Select.
    
22. On the File Upload pop-up, click Select.
    
23. Browse your computer and select the correct document, just like you browse to find a document to attach to an email. Click Open to upload your file.
    
24. To attach more documents, repeat steps 22-23. Once all documents are selected, click Done.
    
25. When you attach your document, select a Document Type. Make sure to select the document type that matches your required document, otherwise the system does not know you have provided the requested document. For example, select 30 pct SIP Plans as your Document Type when uploading the matching document. Then click Save to attach the document(s) to the application.
    
26. The document(s) you just saved are displayed. Click Continue Application to progress to Step 6. If you see a red Attention message, that means you either have not selected the correct Document Type and/or have missed a required document. If a document is missing, go back to step 21 and upload the missing document. If you selected the wrong Document Type on a document that you have already saved, upload the document again and pick the Document Type that matches the Condition in the Attention message. You may also add a description explaining that you are uploading the document a second time with the correct Document Type. When you see a message with a green checkmark, click Continue Application again to progress to Step 6.
    
    
27. In Step 6: Review, a summary page is displayed. Review your application information. Click the Edit button to go back and make updates.
    
28. Once reviewed, scroll to the very bottom, and check the box to agree to the listed terms and conditions.
29. Click Continue Application to submit your application.
    
30. A message displays confirming that your application is submitted for review. Make note of your Record Number. You will be contacted for any additional information and documents that are needed prior to approval of your application. An e-mail is sent to the four required contacts on the application notifying them of the application submission.
    
31. You can log into the Seattle Services Portal at any time to view the status of your application.