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How Do I Submit an Application for a Street Use Side Sewer Permit?

Updated

Street Use Side Sewer/Drainage work is permitted under the Minor Utility record type. The Minor Utility Side Sewer/Drainage permit covers work in the right-of-way related to side sewer, drainage line and curb weep hole construction or repair.

This permit is used for:

  • side sewer installation, lining, repair, or replacement,
  • drainage lines installation or replacement,
  • curb weep holes, and
  • staging and restoration in the right-of-way.

The Street Use Minor Utility Side Sewer/Drainage application is no longer tied to the SDCI Side Sewer permit issuance. It can be applied for at any time OR requested during the SDCI Side Sewer permit application. If applied for through the SDCI Side Sewer permit application, a Street Use Minor Utility Side Sewer/Drainage application is automatically created when the SDCI Side Sewer permit is issued. Information, such as address and contacts, are automatically copied to the Street Use Minor Utility Side Sewer/Drainage application, including the SDCI Site Plan and Side Sewer As-Built Template form (if either uploaded on the SDCI Side Sewer application). With this new process, relevant fees are collected by each department separately.

The Street Use application follows the normal Minor Utility permit review process. It is not issued until after the related SDCI side sewer permit is issued.

Here are some helpful tips about the new Side Sewer permit process:

  • SDOT will continue to wait to issue the Street Use Minor Utility Side Sewer/Drainage permit until the SDCI Side Sewer permit has been issued.
  • When applying for the Street Use permit from an SDCI application, additional plans may be required for Street Use to perform their review sufficiently, such as a Right-of-Way Impact Plan (ROWIP) per CAM 2116 or a Traffic Control Plan (TCP) per CAM 2111. These documents will be requested at the Screening step. Adding the SDCI Site Plan and the Side Sewer As-Built Template form to the SDCI Side Sewer application improves our efficiency.
  • For frequently asked questions about side sewer work, refer to SDOT (Right-of-Way Work) Side Sewer FAQs.
  • SDOT no longer requires the applicant/contractor to be a Registered Side Sewer Contractor (RSSC) or Registered Paving Restoration Contractor (RPRC).
  • To Apply for an SDCI permit, refer to How To Apply for an SDCI Stand-Alone Side Sewer Permit.
  • Questions can be submitted to SideSewerInfo@seattle.gov or SDOTPermits@seattle.gov.

How to Apply for a Street Use Minor Utility Side Sewer/Drainage Permit:

  1. Login to the Seattle Services Portal.

    IMPORTANT: If you do not yet have a Seattle Services Portal Account, you must register before proceeding. 

  2. Click the Home tab.
    My Records Page - Home Tab Highlighted.png
  3. Under Create New, click Permits – Street Use.
    Under Create New section - click Permits - Street Use
  4. Records are grouped by type of permit. For a Side Sewer permit, click the triangle symbol to expand the Utility group.
  5. Select Minor Utility Permit.
  6. Click Continue Application to start the Application process.
    Record_Type_Page_-_Select_Minor_Utility.png
  7. In Step 1: Location Information, enter the address entered on the SDCI Side Sewer application.
  8. Click Search. The remaining address fields are auto-filled if there is a match. If there are multiple matching addresses, you are prompted to select the correct address. In the rare case where you are asked to select a parcel, select any parcel in the list.
  9. Click Continue Application to proceed to Step 2.
    Step_1_-_Project_Address.png
  10. In Step 2: Contacts, your application requires four contacts:
    • The Applicant - who is applying
    • The Owner - the company/contractor performing the work
    • The Financially Responsible Party - who is paying for the permit
    • The Onsite Contact - who is available if we need to speak with somebody onsite

    If the Applicant or the Financially Responsible Party is not the same as the Owner, you may be asked to upload a Letter of Authorization later in the process.

  11. To add the Applicant contact information, click Select from Account to auto-populate the contact information from your Seattle Services Portal user account. If the Applicant is someone else, click Look Up to find an existing contact or click Add New to create a new Contact.
    Applicant Contact - Buttons Highlighted
  12. Scroll down to provide information about the remaining three required contacts. To copy details from a contact you have already added to your application, select the appropriate same as option. Or you can use Select from Account, Add New, or Look Up.
    Step_2_-_Contacts_-_Other_Contacts.png
  13. To optionally add additional contacts, scroll down to the Additional Contacts section. Use Select from Account, Add New, or Look Up to add the additional contact information. Select the contact Type when prompted and click Continue. A Type of Contact receives the same email notifications as the four required contacts.
  14. Click Continue Application.
    Step_2_-_Contacts_-_Additional_Contacts.png
  15. In Step 3: Project Information, optionally provide the Project Name. This field is for your reference. This Project Name appears on your invoice, if you are billed.
  16. For the Project and Location Description, enter a detailed description. The screen displays some guidance about the kind of information to provide. If this application is for emergency work, indicate that this is an emergency repair or replacement.
  17. Click Continue Application to proceed to Step 4.
    Step_3_-_Project_Information.png
  18. In Step 4: Related Information, optionally use this section to tell us about what else is related to your application, such as an SDCI permit, other SDOT permit, or enforcement action.
    • Optionally, enter a Project Name.
    • Optionally, enter a Customer Reference. There are two fields you may use for your reference. Customer Reference appears on your invoice, if you are billed.
    • Optionally, update the 24-Hour Contact and Restoration Party information.
      Step_4_-_Related_Information.png
  19. Scroll down to the Utility Information section.
    • If there is side sewer work, set Sewer to Yes.
    • If there is drainage line or curb weep hole work, set Storm to Yes.
    • Specify Method of Installation (e.g., hole hogging, trenching, etc.).
      Step_4_-_Utility_Information.png
  20. Scroll down to the Work Type Information section and select at least one work type.
    Step_4_-_Work_Type_Information.png
  21. Scroll down and click Continue Application to proceed to Step 5.
    Permit_Priority_Section_-_Continue_Application_Button_Highlighted.png
  22. In Step 5: Use Information, scroll to the bottom and click Add a Row.
    Use Details Section - Add a Row Highlighted.png
  23. A pop-up window prompts you to provide Use information. Fill in the fields. Required fields are marked with a red asterisk. Click on a blue circle with a question mark for help.
    • Use Type (required) – Select Side Sewer/Drainage from the dropdown.
    • Space (required) - Defaults to A. The Space is an informational designation for an area in the right of way. You may leave the default value. Note: If you add another use row for the same Use Type, then optionally update Space to B, and so on.
    • Rate Start Day (required) – Defaults to 1. You may leave the default value.
    • Use Start Date (required) – Select the start date for your Use.
    • Duration (Calendar Days) (read-only) – Defaults to 180 days.
    • Exp Date (read-only) – Auto populates based on Use Start Date and Duration. Note: If you tab out of the field, depending on your browser, the calculated date may not appear until the final review step before you submit your application.
    • Total Days in ROW (required) – Enter the total number of actual days that you will occupy the right of way. This value must be greater than zero and less than or equal to Duration.
    • Side of Street (required) – Select side of street where work will be performed. For road closures, pick Both Sides. If the work will be on more than one street frontage, you will be able to create another use row later in the process.
    • Work Days (required) – Defaults to Every Day. Select from dropdown if not every day. Options are Weekdays Only (Monday through Friday), Weekends Only (full weekend), Every Day (seven days a week), or Partial Week (not all weekdays or not all weekend or a combination that is not included in the above options).
    • Use Area (required) – Enter the right-of-way area for the use, in square feet.
    • Sidewalk Impact (required) - Concrete sidewalk or asphalt pathway. Defaults to None. If your work will block the sidewalk, select a value from the dropdown.
    • Bike Lane Impact (required) – 24/7 dedicated bike lane. Defaults to None. If your work will block the bike lane, select a value from the dropdown.
    • Travel Lane(s) Impact (required) – General purpose travel lanes. Defaults to None. If your work will block the travel lane(s), select a value from the dropdown.
    • Transit Lane Impact (required) – 24 hour dedicated bus or other transit lanes. Defaults to None. If your work will block the transit lane, select a value from the dropdown.
    • Parking Lane Impact (required) – Paid or unpaid parking lanes or spaces. Defaults to None. If your work will block the parking lane, select a value from the dropdown.
    • Other ROW Impact (required) – Alley, gravel shoulder, planting strip, etc. Defaults to No. If your work will block other right of way, select Yes.
  24. Click Submit.
    ROW Use Details - Fields Populated - Submit Highlighted.png
  25. The pop-up form closes, and you are returned to the Use Details section. The Use information you just added is visible.
  26. To add another Use, click Add a Row. The same pop-up is displayed. Enter the required information.
  27. Once all the Uses are added, click Continue Application to proceed to Step 6.
    Use Details - Side Sewer Use - Add a Row and Continue Application Highlighted.png
  28. In Step 6: Attachments, a link to the list of required documents is available. Document requirements vary based on the Uses on your application. For a Side Sewer/Drainage application, a Right-of-Way Impact Plan (ROWIP) per CAM 2116 is required at submission. Other documents may be required later during the review process.

     

    Document Type Document Description When It’s Required in the Application Process
    Right of Way Impact Plan Row-of-way closures with details per CAM 2116 Application – cannot submit without uploading this document
    Letter of Authorization Required if Applicant or FRP contact is different from the Owner contact Application – SDOT staff require this document prior to application review, if the Applicant or Financially Responsible Party is different than the Owner
    Traffic Control Plan Temporary traffic control plan per CAM 2111 and the City of Seattle Traffic Control Manual for In-Street Work At Screening when the reviewer verifies work is on an arterial or any street in a Hub
    Temporary No Parking Confirmation (Paid Parking Permit) If paid parking is impacted by the project, some sort of proof that a parking permit has been submitted Review Evaluation
    Other Documents Based on project location and impact: Historic District CoA, Holiday Moratorium Waiver per CAM 2107, Pavement Moratorium etc. Review Evaluation
    Corrections Response Street Use Comments Sheet with responses Screening or Review Evaluation –When corrections are required by the reviewer

     

  29. To attach a document(s), click Select.
    Documents_Page_-_Link_Highlighted_-_Click_Select.png
  30. On the File Upload pop-up, click Select.
    File_Upload_Pop-up_-_Click_Select.png
  31. Browse your computer and select the correct document, just like you browse to find a document to attach to an email. Click Open to upload your file.
    File_Open_-_Select_and_Click_Open.png
  32. To attach more documents, repeat steps 31-32. Once all documents are selected, click Done.
    File_Upload_Pop-up_-_Click_Done.png
  33. When you attach your document, select a Document Type. Make sure to select the document type that matches your required document, otherwise the system does not know you have provided the requested document. For example, select Right of Way Impact Plan as your Document Type when uploading the matching document. Then click Save to attach the document(s) to the application.
    Documents_Page_-_Select_Document_Type_-_Click_Save.png
  34. The document(s) you just saved are displayed. Click Continue Application to progress to Step 7. If you see a red Attention message, that means you either have not selected the correct Document Type and/or have missed a required document. If a document is missing, go back to step 30 and upload the missing document. If you selected the wrong Document Type on a document that you have already saved, upload the document again and pick the Document Type that matches the Condition in the Attention message. You may also add a description explaining that you are uploading the document a second time with the correct Document Type. When you see a message with a green checkmark, click Continue Application again to progress to Step 7.
    Minor Utility - Documents Page - Attention Error - ROWIP Missing
    Documents_Page_-_Green_Message_-_Click_Continue_Application.png
  35. In Step 7: Review, a summary page is displayed. Review your application information. Click the Edit button to go back and make updates.
    Step_7_-_Edit_Highlighted.png
  36. Once reviewed, scroll to the very bottom, and check the box to agree to the listed terms and conditions.
  37. Click Continue Application to submit your application.
    Step_7_-Certification_Checked.png
  38. A message displays confirming that your application is submitted for review. Make note of your Record Number. You will be contacted for any additional information and documents that are needed prior to approval of your application. An e-mail is sent to the four required contacts on the application notifying them of the application submission.
    Thank_You_Page.png
  39. You can log into the Seattle Services Portal at any time to view the status of your application.

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