How Can I See a Summary of the Active Uses on a Street Use Permit?

How to See and Understand a Summary of Active and Expired Uses

The Use Status Report displays detailed information about a Street Use permit, including active and expired uses associated with the record. This article explains:

• How to Run the Street Use Use Detail Report
• How to Read the Report and Understand the Active Uses

What Is the Use Status Report?

This report provides a complete summary of active and expired uses on your permit, including:

• Permit information
• Active Uses
• Expired Uses

You may run this report at any time when reviewing your permit for active or expired uses.

The report is only available in the Reports menu when you are on a record.

When Information Is Available

Information is only available for:

• Street Use permits
• Uses that are active today
• Uses that are expired today

When Information Is Not Available

The Use Status Report will not display information for:

• Amendments
• Unissued permits
• Future-dated uses
• Permits that are renewing

If you see a message stating that information is not available, it means the record does not meet the criteria above.

How to Run the Use Status Report

Step 1: Access the Seattle Services Portal

1. Go to the Seattle Services Portal.
2. Optionally, log in.

Step 2: Find and Open Your Record

1. Locate your record:
   • If you know the record number, click Search All Records on the Seattle Services Portal homepage and search for your record.
   • If you are logged in, click My Records to view a list of your records.
2. If a list displays, click the record number to open the record.

Step 3: Open the Reports Menu

1. In the top-right corner of the record page, click Reports.
2. From the drop-down menu, select Street Use Use Status Report.

Step 3: Enter Record Information

1. Enter the permit number in the Record ID field.
   • Enter only one record number.
   • If you are on a record, the field pre-populates with the record you are on.

Step 4: Submit the Report

1. Click Submit.

Step 5: View the Report

• The Use Status Report opens in a new window.

Tips:

• If no active or expired uses exist for the record, the active and/or expired sections of the report will be blank.
• If you expect to see uses but do not see any, double-check that the record number is correct.

How to Read the Report and Understand the Active Uses

This section explains how to read the information in the report and how to determine which uses are still active.

First, run your report. For step-by-step instructions, see How to Run the Use Status Report. 

Permit Summary

At the top of the report, you’ll find:

• Record – The permit record number
• Uses Active On – The date the report was run
• Current Permit Expiration – The date the permit expires
• Completed Inspections – The total number of inspections completed for this permit

Active Uses

The Active Uses section lists right-of-way (ROW) uses that are currently valid and in effect on your permit.

For each active use, the report shows:

• Use Code – The code associated with the permitted use
• Permitted Use Description – The type of work or activity approved
• Start Date / End Date – The approved dates for the use
• Duration – The total number of calendar days approved
• Total Days in ROW – The number of days the right-of-way is occupied
• Work Days – The approved work schedule (for example, every day)
• Space – The approved space designation
• Spatial Location Description – The location of the permitted work

Expired Uses

The Expired Uses section shows uses that were previously approved but are no longer active.

This section includes the same details as Active Uses, allowing you to:

• View past use dates
• Confirm completed or closed work
• Reference historical right-of-way activity

Why You May See Both Active and Expired Uses

A single permit record may include multiple uses over time. Active uses represent current approvals, while expired uses provide historical context for earlier phases or staging periods.

Need Help?

If you need help running the report, understanding a specific use, or believe information is missing or incorrect, contact the permitting office for assistance.

• Have your Record Number available.
• Email [e-mail] or call [phone] for assistance.