How to See and Understand a Summary of Paid and Unpaid Fees on a Permit
The Payment and Fee Detail report shows all fees charged and payments made for your permit. This article explains:
- How to Run the Payment and Fee Detail Report
- How to Read the Report and Understand the Current Balance
What Is the Payment and Fee Detail Report?
This report provides a complete financial summary of your permit, including:
- Permit information
- Fees that have been charged
- Payments you have made
- Any remaining balance due
You may run this report before or after making a payment or anytime when reviewing fees on your permit.
How to Run the Payment and Fee Detail Report
Step 1: Access the Seattle Services Portal
- Go to the Seattle Services Portal. Log in is not required.
Step 2: Open the Reports Menu
- In the top-right corner of the record page, click Reports.
- From the drop-down menu, select Payment and Fee Detail.
Step 3: Enter Record Information
- Enter the application or permit number in the Record ID field.
- Enter only one record number.
- If you are on a record, the field pre-populates with the record you are on.
Step 4: Submit the Report
- Click Submit.
Step 5: View the Report
- The Payment and Fee Detail Report opens in a new window.
- See How to Read the Report and Understand the Current Balance.
Tips:
- If no fees exist for the record, the fee and payment sections of the report will be blank.
- If you expect fees but do not see any, double-check that the record number is correct.
How to Read the Report and Understand the Current Balance
This section explains how to read the information in the report and how to determine which fees have been paid and which fees are still owed.
First, run your report. For step-by-step instructions, see How to Run the Payment and Fee Detail Report.
Fees the Report Includes
- The report lists paid and unpaid fees for the record.
- Pending fees—such as issuance or use fees before a permit is ready to be issued—do not appear on the report until they are officially applied.
Permit Information
At the top of the report, you’ll see basic details about your permit:
- Record ID – Your unique permit number
- Record Type – The type of permit (for example, Minor Utility Permit)
- Address – The location associated with the permit
Always check this section first to confirm the report is for the correct permit and address.
Payment Detail: Payments You Have Made
This section lists all payments received for your permit.
What Each Column Means
- Date – When the payment was received
- Payment Method – How the payment was processed
- Receipt # – Your payment confirmation number
- Amount Paid – How much was paid
What You Need to Know
- Payments may be made on multiple occasions.
- Each payment has its own receipt number.
- Payments can apply to more than one fee.
At the bottom of this section, you’ll see the Total Payment Amount, which is the sum of all payments made so far.
Fee Detail: Charges on Your Permit
This section shows all fees that have been added to your permit.
Common Fee Types
- Use Fee – Fees for use of the right-of-way
- Issuance Fee – Cost to issue the permit
- Review Charge – Fees for review of plans or documents
- Inspection Charge – Fees for site inspections
Tips About Invoice Numbers
- Each fee on the permit has a fee invoice number. This number is the invoice # that shows on the report. It is used for internal tracking and reference purposes. It displays as:
- "Invoice Number" on the permit
- "Fee" on the invoice document
- "Invoice #" on the receipt
- The SUINV invoice number is a separate record.
- It stores the invoice document itself and is not a fee number.
What Each Column Means
- Fee Description – What the fee is for
- Invoice Date – When the fee was added
- Invoice # – The invoice reference number
- Fee Amount – The amount charged
- Current Paid – How much of that fee has been paid
Some fees may appear more than once if multiple inspections or reviews were required.
Summary: Your Balance
The Summary section at the bottom of the report shows your overall balance:
- Total Fees – All charges on the permit
- Total Payments – All payments received
- Total Balance Owed – The amount still due
If a balance is shown, payment is still required to fully close out the permit.
Why Do I Still Owe a Balance?
You may see a remaining balance if:
- A payment has not yet been applied
- Additional inspections or reviews were logged after your last payment
Why Are There Multiple Review and Inspection Charges?
Multiple review and inspection charges may appear because each service is billed separately. If follow-up reviews or corrections were required, a separate charge will be listed for each review. Likewise, if additional inspections were necessary, each inspection will appear as its own charge on the report.
Need Help or Have Questions?
If you believe there is an error or need help understanding your report:
- Have your Record ID and Receipt Number(s) available.
- Email SDOTPermits@seattle.gov or call (206) 684-5253 for assistance.
- To dispute a fee or for questions, see help article How Do I Submit a Street Use Fee Dispute Request.