The Building Tune-Up Summary Report is the most typical path for building owners to achieve compliance. This report may only be submitted by a registered and city-approved Tune-Up Specialist. Before starting the report, the approved Tune-Up Specialist must be added to the building's Claim a Building record.
1. Log in to your Seattle Services Portal account. In the top left, click on the Home icon.
2. Click on Commercial Building Tune-Ups in the Create New section.
3. Expand the section Submit a Building Tune-Up Summary Report and click the Building Tune-Up link.
4. Enter the OSE Building ID and click the Continue button. Note that you, as the Tune-Up Specialist, must have already been added to the Claim a Building record to proceed. If you need assistance, please contact us at 206-727-TUNE (8863) or by email at BuildingTuneUps@seattle.gov.
5. Please review the information in the Building Details, Address, and Additional Addresses sections. Please note these fields are all read-only. This information from the City's benchmarking database has been provided to help you confirm the correct building. Additional addresses are displayed because the main address on file with the King County Assessor’s office may differ from the one typically used when referring to the facility. If the building is not a match, contact us at BuildingTuneUps@seattle.gov or 206-727-TUNE. If this is the correct building, click the Continue button.
6. The Associated Contacts page contains all of the contacts added to the Claim a Building record. The contacts are read-only, so if any changes are needed, they must be made on the Claim a Building record. If the contacts are correct, click the Continue button.
7. Please follow the instructions and input all information requested on the Building Summary page. Fields with red asterisks are required. When complete, click the Continue button.
8. On the Building Systems page, we are interested in the most important spaces in the building from an energy-consuming perspective and which system(s) serve those spaces. You must add at least one row to each of the seven sections. To begin, click the Add a Row button in the Spaces section.
9. After clicking Add a Row, a new pop-up window will open. Complete the fields, then click the Submit button.
10. You will now see the first space you entered and its square footage. Add additional rows in the Spaces table as needed, then scroll down to the Heating Systems section. Like before, click Add a Row. This will open a new pop-up window where you’ll enter information about the building's heating system(s) and which space(s) they serve. The spaces should match the ones you entered previously in the Spaces section. Repeat this same process for the remaining sections: Cooling Systems, Ventilation Systems, Distribution Systems, Domestic Hot Water Systems, and Lighting Technologies. Note that additional help may be obtained for some fields by clicking on the blue question mark icon next to the question. When all sections are complete, click the Continue button.
11. Complete all fields in the Additional Building Info section, then click Continue. You should proceed similarly throughout the entire report as you input building details and the findings of the Building Tune-Up you conducted. You will go through the following pages:
- Benchmarking Validation
- Billing Analysis
- HVAC Elements – Operations
- HVAC Elements – Maintenance
- Lighting Tune-Up Elements
- DHW Tune-Up Elements
- Water Usage
- Envelope Tune-Up Elements
- Summary of Tune-Up Findings
12. Finally, you will arrive to the Review page. Please look over all the information you input. If anything is incorrect, click the Edit button next to the relevant section. Once you’ve verified everything is correct, scroll to the bottom of the page and check the box certifying everything is true and correct, then click the Continue button to submit your Building Tune-Ups Summary report.
13. After submitting the report, you’ll see a submittal confirmation on the “Thank you” page. This page will contain a Record Number that begins with “BTU-.” You’ll also receive an email notification. Click the Print/View Summary button to create a summary report of your responses. Save or print this for your records.
The City will then review your Building Tune-Up Summary report and can approve, deny, or request additional information. Once approved, a PDF copy of the Building Tune-Up Summary Report will be automatically generated. You can view and download a copy of the approved report by clicking on the Attachments link.