When a Street Use Street Improvement Project application moves to a new review phase (Design Review, or Formal Review and Pre-Con Review) in the application process, a new set of documents is required before the review begins.
To avoid delay and successfully trigger your next review phase:
- Know which documents are required. Each phase has its own set of documents. All documents for that phase must be provided to trigger your review. See steps 3 through 5.
- Provide a document to satisfy each Condition of Approval for your phase. When uploading a document, pick a Document Type that exactly matches the required Condition of Approval. See step 12.
- Check your record status. If your record status is Document Required, a Condition of Approval needed for the phase has not yet been met. If your record status is Submitted, all Conditions of Approval have been met and your review has been triggered. See steps 17 and 18.
To learn more about SIP document requirements, please refer to our Street Improvement Permits webpage.
This article describes how to identify which documents are needed and how to upload the documents to trigger your next review phase. It is divided into two sections:
Check out our Video: How to Upload Documents for an Existing Street Use Application for a demonstration of the steps below.
Identify Requested Documents
Below are the steps for how to identify requested documents.
- Log in to Seattle Services Portal to access your application.
IMPORTANT: If you do not yet have a Seattle Services Portal Account, you must register before trying to log in. The contact information you provide during registration must match the contact information we have on record for your application.
- On the My Records page, locate your Record Number with Status of Document Required and click on the blue Record Number link.
- Check which phase you are entering so you know which documents are needed for the current phase by clicking the Status tab (blue link).
- Look for the hourglass symbol. The task(s) with the hourglass symbol are the current phase(s).
OR - Next, look for the orange banner. Click the View All link on the banner to see which documents are required. Alternatively, click the Required Documents and Conditions tab. The comments identify which step in the application process the document is required. If no step is identified, it is due in the current step.
TIP: You may toggle Hide Completed / Show All to either hide or display documents that have already been received.
Upload Requested Documents
- When you are ready to provide your requested document(s), review the Conditions of Approval (see step 5) one more time. Remember you need to upload a minimum of one document for EACH Condition of Approval that is due. If you need to log in again and find your record, follow steps 1 and 2.
IMPORTANT: If you do not pick a Document Type that is an exact match for each and every required Condition of Approval that is due, your next review cycle is NOT triggered. If you believe a requested document is not required or is met by a different document, document your explanation and upload this document with the originally requested Document Type. Do not skip the document or your next review cycle is NOT triggered. You may also upload additional documents if needed.
- Under Record Info, click on the Attachments tab (blue link).
- Click Select (the button in the lower left-hand corner).
- Click Select a second time on the File Upload form that opens.
- Browse to your document, click on the file name to select the file, and click Open. The system has a character limit for file names, so if the name is too long, you may get an error message. Do not include any special characters in the file name. Your screen may look different depending on the browser you use. You may select more than one document at a time.
TIP: To speed up the review process, please be sure to upload flattened .pdf documents.
- Click Done.
- Select a Document Type that exactly matches the condition identified in step 5, such as 90 pct SIP Plans or Phase Schedule Manager. It is important to select a Document Type that matches the condition. This is how the system knows you have uploaded the requested document. If you have an extra document to upload that does not have a matching document type, select Other Documents.
IMPORTANT: If you do not pick a Document Type that is an exact match for each and every required Condition of Approval that is due, your next review cycle is NOT triggered. If you believe a requested document is not required or is met by a different document, document your explanation and upload this document with the originally requested Document Type. Do not skip the document or your next review cycle is NOT triggered. You may also upload additional documents if needed.
- Enter a Description (optional).
- Click Save.
- Your document is now listed under Attachments with a Document Status of the review phase your record is in; for example Formal Review.
- Repeat steps 8-15 until all requested documents have been uploaded. Remember to upload every requested document and be sure to exactly match the Document Type with the Condition of Approval. If you believe a document is not required, upload a document with an explanation in place of the requested document.
- Once you have submitted all required documents, your record status changes to Submitted. To check your status, click on My Records tab.
IMPORTANT: If your status has not changed to Submitted then your next review cycle has not been triggered. Check for any Conditions of Approval that are still showing Pending or Update Required.
- Find your record in the list that displays. Your record Status is now Submitted. If it still shows Document Required, look for any outstanding conditions for that phase (step 5) and upload the additional documents required.
- You can log into the Seattle Services Portal at any time to view the status of your application.